Board Member Tasks

Chairman
(Floris Blom)

Ultimately the chair is responsible for the association. In various ways you are keeping the association running. Firstly, you chair the board meetings and make the agenda. With these meetings you stay informed about everything that is going on and ensure that everyone performs his/her tasks. You are also chair of the General Meetings, where you ensure that the meetings run entirely according to the Internal Regulations and Bylaw. Besides this, you are the face of the association. This means two things. Firstly, you are the face for your members, so it is important to attend the ACD-rooms and activities as often as possible. Secondly, you are the face for other associations, the university and other organisations. With (many) meetings, activities and many conversations, you ensure that the ACD’s relationship with all contacts is maintained. Finally, you have many more diverse responsibilities, but if they are all listed, this will be a big piece of text. You can always address the chairman to ask about the (not mentioned) tasks and more!


Secretary
(Michelle van Dongen)

As secretary, you have a lot of fixed tasks in the board. First of all, you are responsible for the minutes. These have to be made at every board meeting. This is important because this is the way that every board member can read back on what has been discussed and decided. The General Meeting also requires the secretary to make the minutes. These are a lot more detailed and take more time to finish. Next to this, the secretary also writes the biweekly mails for all the members. These include information on activities of the ACD and other things that might be interesting to the members. The secretary does not write all the texts but makes sure that everything is included correctly in the mail. The secretary also keeps track of the board mail: all incoming mails need to be tagged for the right board member. E-mail contact with other associations is also mostly made by the secretary. Another important task is keeping track of the member administration. Each year, the ACD gets new members and old members leave the association. This has to be noted in the member administration so that the right persons get the biweekly mail for example. The secretary mostly doesn’t have as much committee work as the other board member.


Treasurer
(Bart de Mooij)

As treasurer of the ACD, you are responsible for all the money related matters within the association. This implies that you do the bookkeeping of the association and, in collaboration with the treasurer of the ABC, make sure the finances of all our committees are well organized. This includes filing tax returns and making budgets and financial realizations. Besides that, you make quite some invoices and collaboration agreements for external parties and arrange all payments to and from the ACD. The bookkeeping is checked by the KasCo to make sure the bookkeeping is correct. In addition, you take place in the BEC, where you take care of the finances and are applying for funds and subsidies for our study trip. As treasurer, you can also choose to take part in the Acquisition committee, where you contact companies aiming at making new collaborations.


Commissioner of Education
(Nadav Joosten 1st semester, Sam Hulscher 2nd semester)

The Commissioner of Education is one of the positions that distinguishes a study association from a student association. Within this position you try to keep good contact with the educational staff so that when something is wrong, for example problems with the timetable, you can easily go to the right people. This is done, among other things, by sometimes participating in the team coordinator meeting with the chairman. You are also there to help students with their studies. This is done by facilitating sales of books and lab coats, organizing orientation markets, updating the site with practice exams and keeping in touch with the Program Committee (OC). It is not uncommon to take place in the OC as a Commissioner of Education. As a last regular activity, you are also there to facilitate tutoring, which is requested by high school students or just fellow chemistry students who have difficulties with a course. These things form the fixed part of the position, but, in addition, as a Commissioner of Education you have a lot of freedom to take place in many committees, try new things and support your fellow board members. Committees in which you can take place are, for example, the magazine committee, acquisition, KoCo, ICT or whatever committee you like. In short, it is a very varied position, which can be filled in however the commissioner wants to.


Commissioner of External Affairs
(Bente Reus)

As Commissioner of External Affairs you are responsible for maintaining the external contacts of the ACD. This includes all companies and research institutes with which the ACD collaborates or wants to collaborate. The way in which the contact is maintained can be divided into two branches: study-related and sponsorships. The study-related part includes all lectures and excursions that are organized during the academic year, including the foreign excursion in which several universities, institutes and companies are visited. As Commissioner of External Affairs, it is your job to ensure that all lectures and excursions are conducted as smoothly as possible. Through the lectures and excursions, students have the opportunity to orient themselves in various chemical fields parallel to the study itself. The sponsorships part revolves around the acquisition, which is essential for financing all activities of the ACD. You will contact various companies to ask if they want to (re-)enter into a partnership. This process is not all fun and games, but once it works it gives a lot of satisfaction. Of course you won’t do all this alone, you do this together with the amazing members of the Lectures and Excursion Committee, the Foreign Excursion Committee and the Acquisition Committee.


Commissioner of Internal Affairs
(Jari Hoffmann)

The commissioner of internal affairs is responsible for internal affairs within the ACD. This mostly includes committees. It is important that the commissioner of internal affairs keeps up with what the committees are doing and if they are facing any problems with organising activities. This mostly doesn’t include the content of the activities, but more so the scheduling and efficiency of the committees. This means that all activities have to fit the agenda of the association, to prevent two committees from organising activities on the same day. Communication is also an important part of this function. Questions and ideas from committee members have to be discussed with the board and the answers have to be communicated back to the committee members. Because the role of the commissioner of internal affairs is not the biggest one, this person can help the other board members with their work or other general board tasks.


Commissioner of Activities and Bar
(Not in board 75)

As Commissioner Activities and Bar of the ACD you are responsible for a large amount of the committees that create the fun in our association. First of all, you are the chairman of the Activities and Bar committee (ABC). This committee keeps track of the stock of the variety of drinks and snacks, organises all kinds of activities and hosts the weekly drinks. This way you will, together with the ABC, try to involve all members of the ACD. Furthermore, you are responsible for the party committee and sport committee. Due to a lot of space for creativity in this board function you can help in other committees. For example by taking place in the party committee or the AJW-committee. Besides the committees off the ACD you will coordinate a lot of the collaboration between the ACD and its sister- and brother-associations. For instance by taking place in the board of ‘Stichting Brainwave’, which takes care of the Bar at Science Park.